Corporate Payroll Assistant

NY, Bohemia
Administration
03-14-2018
Long Island Area
Depends on Experience 
32 hours per week
Tuesday-Friday 8 hours per day

 

Assist the Corporate Payroll Administrator, Finance and Human Resources Departments with administration of time & attendance and payroll functions. Maintain timesheet monitoring and production, absence monitoring, deduction and withholding records, transfers, etc. in the payroll system to accurately process payrolls. Provide key backup support and absence coverage to the Corporate Payroll Administrator in support of corporate and individual property payroll processes. Assist with other clerical and administrative responsibilities as needed

DUTIES AND RESPONSIBILITIES:

Payroll Administration Function:

  1. Assist with bi-weekly and weekly payrolls and associated records on employees to include, vacation, sick time, hours worked, leaves of absence, benefits, withholdings and deductions.
  2. Administer the accurate input of new employees, transfers, and employee work time.
  3. Ensure the integrity of all data entered into the payroll system and subsequent changes to employee information (rate, department, location changes).
  4. Ensure proper documentation of all payroll transactions.
  5. Prepare, process and transmit the payrolls, ensuring accuracy and timeliness. Assist with the distribution of the payroll checks/vouchers.
  6. Assist staff in understanding pay, deductions and changes.
  7. Assist with Verifications of Employment and authorized payroll-related information requests.
  8. Research, set up and process garnishment and levy deductions directed by legal jurisdictions.
  9. Assist with set up, review and approval of bonus/supplemental payrolls.
  10. Assist Corporate Payroll Administrator with trouble-shooting payroll-related issues, bringing them to appropriate resolution and document same for file.
  11. Assist with payroll/benefits-related auditing and monitoring projects on a regular and adhoc basis as directed.
  12. Assist Corporate Payroll Administrator with roll-out of new or enhanced payroll and benefits programs and processes.
  13. Review, approve and allocate shared invoices (Medical, Dental, AFLAC, ADP, etc.)
  14. Create payroll and benefits-related reports within payroll and HRIS systems.
  15. Provide as needed backup support to Corporate Payroll Administrator for processing any payrolls required.
  16. Assist with miscellaneous clerical and administrative functions as requested.

EXPERIENCE

  • A minimum of 2-3 years experience with payroll operations in a Corporate office, preferably multi-company/multi-location.
  • Healthcare/hospitality industry payroll experience preferred.
  • At least 1 year experience with the ADP Workforce Now (WFN) payroll processing.
  • Experience with Human Resources benefits administration desirable.

QUALIFICATIONS:

  • An Associates or Bachelor’s degree in Accounting, Business Administration, Human Resources or related field, or equivalent directly-related work experience.
  • Ability to keep meticulous records, paying strong attention to detail and accuracy.
  • Proven ability to maintain the utmost confidentiality with respect to employee and company records.
  • Highly organized and possessing strong clerical and administrative skills.
  • Strong follow up and time management skills.
  • Exceptional interpersonal and communication skills, both verbal and written.
  • Ability to interact with and communicate time sensitive and detailed information to a diverse group of people in a confidential and respectful manner.
  • Excellent computer skills to include the entire MS Office Suite (Outlook, Word, Excel).
  • Knowledge of automated payroll software programs, ADP Workforce Now highly preferred.
  • Must be flexible with time to ensure routine work and project completion.
  • Strong ability to refocus attention as the day demands, understanding there will be many interruptions.
  • Proven ability to work well under pressure, meet deadlines and thrive in a fast paced, ever changing environment.
  • Ability to work well with minimal supervision while also functioning as part of a busy, productive team.
  • Motivated to create your own deadlines and work schedules.
  • A polite and professional demeanor with the proven ability to communicate clearly in English.
  • Flexibility and willingness to assist in other clerical and administrative areas as needed.